Instituto Superior Técnico

Congress Centre Regulation

Previous Note:

The IST Congress Centre is working under the direct charge of Management Board, and is mission is to provide the needs in realizing pedagogical, academic and scientific events promote by the school and also by the school in collaboration with external entities, is also able to fulfill some external requests if on the same pedagogical, academic and scientific line.

Art. 1 – General working conditions

The Congress Centre is open from Monday to Friday between 8.30 am to 6.00 pm. The general office and bookings works from Monday to Friday between 9h00 am to 12.30 pm and 2.00 pm to 5.00 pm.

Whenever is necessary of an extended period for realizations, mounting or dismounting, the Congress Centre services must be informed in advance to be able to coordinate the human and technical resources.

If the realization preparation needs the presence of the Congress Centre technicians over hours must be pay.

The previous view of the rooms is recommended, 24 hours before the event, by the booking responsible, because last hour re-arrangements are very difficult to make due to the conditioned human and technical resources.

The booking of weekend events are closed for know, but the mounting or dismounting of the event can be done on this days, for that matter please contact the Congress Centre general office.

Art. 2 – Bookings

All the bookings, rooms, audiovisual, and catering must be done through the Congress Centre general office, located in Alameda Campus, Civil Engineering building, floor 02. The booking is accepted only after the reception of the form totally completed and sign. This form must enter in the services one week before the event (if the booking is only for the room it can enter 48 hour before the event).

Art. 3 – Costs

All Congress Centre services must be paid according to the tables A, B, C (annex) this are annual approved by the Management Board. The application of the tables costs are defined by:

  • Tables A (external prices) are applied when the realizations/events are organized by external entities
  • Tables B (middle prices) are applied when the realizations/events are organized by IST (students, professors, staff, etc) but there are inscriptions fees involved or when the organization is made by IST with external entities, and also when the realizations/events are made by any entity where IST has participation.
  • The C tables (internal prices) are applied when the realizations/events are organized by IST (students, professors, staff, etc) but there are no inscriptions fees involved.

According to the law, whenever the realizations/events are paid by external entities the cost will include the VAT amount.

Art. 4 – Payment of Services

The payment should be made by an internal requisition or by a crossed-cheque order to IST.

Art. 5 – Catering Services

This service can be provided directly by Congress Centre services or the event promoter can provide the service from outside supplier. For this matter, please contact the general office.

Art. 6 – Audiovisual Services

This service can be provided by Congress Centre audiovisual service, but in the small rooms (01.1, 02.1, 02.2, 02.3) the event promoter can bring the video projector. For more information please contact the general office.

Art. 7 – Internet access

The Congress Centre as access to the wireless for that the organization needs a password given by the DSI.

The Congress Centre can provide simultaneously, 3 IP for cable internet access, in each event.